Our services
We are seeking a qualified candidate for a vacancy of Secretary based in
Ho Chi Minh. The successful candidate will be responsible for carrying out secretarial and administrative support duties along with other corresponding tasks as and when delegated.
Key responsibilities
• Proactively take lead of all administrative support for Partners & Directors, and department;
• Check and prepare proposal and/or engagement letter/contract with existing clients, type or translate document (for internal or external use) in accordance the KPMG template;
• Make sure start and end time are correctly inputted in IBS timesheet entries;
• Check timesheets, reconcile overtime claim forms and send weekly reminders of missing timesheets;
• Independently assist on policy compliance for department including timesheets, overtime, and clean desk;
• Process all staffing schedule requests including book, change, and inform requestors if there is conflict;
• Check and proofread the deliverables you are providing to the client (engagement teams).
• Supervise, develop and give timely support junior secretaries, coordinate with other Departments and assist in travel booking, printing, stationary ordering and other administrative requests of department needs;
• Strong
communication and interpersonal skills.
• Conscientious, service and customer-oriented;
• A university degree holder; additional qualifications would be advantageous;
• 2 years working experience in secretarial/administrative role, preferably in professional services
environment;
• Good command of written and spoken English;
• Able to work under high pressure with all levels of staff;
• Strong organizational skills are essential in order to manage and prioritize your workload;
• Very well planning skill, detail focused and good commitment;
• Very good computer knowledge and skills (MS Word/ Excel/ Power Point);
