Job Title: School Office Assistant
Report to: Education Director
Job Description:
1. Responsibilities
Support and perform all administrative tasks assigned by the Education
Director and Office
Manager to
ensure daily smooth operations of the School.
Translate Headmaster's message to
parents and documents from English to Vietnamese &
vice versa; maintain confidentiality of all sensitive material
and information.
Support teachers with daily
requests (airport tickets, visa, work permit document,...)
Coordinate with Admin
Department and suppliers in purchasing items as requested by school sections
(e.g. monthly stationery, teaching resources, etc).
Prepare Task Request,
Purchase Order and Payment Request.
Assist Registrar with Bus &
Lunch duties when needed
Coordinate with Elementary
Office, Secondary Office, Registrar Office and Security to consolidate &
record daily students' attendance.
Coordinate with other
offices to hold school events and activities (Christmas Bazaar, Lunar Festival,
Leaving Ceremony, etc)
Visit authorities and
departments to submit/collect documents as assigned.
Undertake general office duties to
include: opening and sorting of post; filing; photocopying; maintaining office
diary; monitoring/ordering of stationery as required.
Answer the telephone (take
messages where necessary), record pupils and visitors of school during the day. This may involve pupil
collection/delivery to classrooms.
Ensure the school office area is
welcoming, neat and tidy. Ensure all school files are kept updated, tidy and in
good order.
Execute
other administrative tasks assigned by the Education
Director.
2. Essential Criteria:
Native Vietnamese, fluent in English.
Experience and proven knowledge of ability to effectively use the computer as a tool for a variety of functions.
Familiar with Words, Excel, Google apps (Forms, Sheets, Drive), Gmail and Internet in general.
Experience in
administration,
customer service, admissions in an educational environment will be advantaged.
Hardworking, detail-oriented, team player.
3. Salary & Benefits:
Salary and benefits are competitive
Health Care & Insurance Benefit for Employees
International and friendly working environment
4. How to apply
Email: [protected info] - Subject: Ybox_School
Office Assistant_ Name
