The Role
Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for Support Services team. The intern will work under line management of Senior
Administrative Officer, in close collaboration with other members in the Support Services team. He/she is expected to gain general knowledge, use common senses and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam's learning.
Contract: Full-time, Fixed-term, 1-year contract
Reporting to: Senior Administrative Officer
Staff report to this post: N/A
Location: Vietnam office in Hanoi
Key Responsibilities and Accountabilities
1.
Administration and HR support
• Provide general administrative support including filing, sending and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc.
• Provide assistance to Admin Officer (AO) to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;
• Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
• Assist in some paper works such as prepare job advertisement follow Oxfam template; logistic for recruitment/ training/ workshops/ meeting and field trips;
• Draft intern/consultant contracts;
• Assist in record leave for staffs, calculate internship allowance;
• Assist to maintain record of use of Oxfam Vietnam assets.
2. Finance support
• Provide assistance to Finance Coordinator (FO) to prepare payment orders, filing financial documents in order; input the transactions onto bank book;
• Assist Programme
Finance Officer (PFO) in collecting data and preparing donor report if required;
• Support the organization and implementation of business support team's activities include but not limit in Finance, HR, IT and Admin's works;
• Travel to field if required;
• Perform others tasks as requested.
.Technical Skills, Experience & Knowledge
Essential
• University graduates
• Very good spoken and written English and Vietnamese;
• Good computer skills (MS Word, MS Excel, Ms Outlook, PowerPoint);
• Good communication skills;
• Ability to work independently as well as in the team;
• Strong motivation for learning about development work;
• Willingness to travel, if required.
Key Attributes:
Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women's rights, and diversity for all aspects of development work.
Commitment to Oxfam's safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Other qualities:
Demonstrated ability to work in multi-cultural and multi-sectoral teams, collaborative attitude.
Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting new approaches and ways of working with other.
Benefits
Monthly allowance of VND3,000,000, plus lunch allowance and accident insurance covered for the employment period.
How to apply:
APPLY HERE
The closing date for application: 8th January 2023
We regret that only short-listed applicants will be contacted.
