ABOUT VOLUNTEER PROGRAM
Volunteer
Program at CARE International in Vietnam (CVN) is designed for national young
talents who desire to pave their career path with interest in development work,
in a hope that their contribution to CVN would promote not only growth of their
knowledge and skills but development of their career as well.
In companionship
with CVN, volunteers can expect to (i) Gain an insight of development and
humanitarian sector with a strong focus on gender equality (see About CARE);
(ii) Build up professional life with first-hand experiences in a diverse
working environment; and (iii) Challenge and develop behaviour competences in a
dynamic international organization.
To that end, volunteers are at the heart of the program
with a support structure that enables them to seek mentorship and collaboration
within and beyond the organization. This structure will involve various mentors
who could be supervisors, colleagues, and peers to provide on-job guidance,
educational opportunities, and peer-learning experiences.
As Volunteer
Program is aligned with CVN's Volunteer and Intern Policy and Guidelines, monthly
allowance along with Accident and Health package will be provided. For specific
tasks that require travel out of their work base, work-related expenses will be
covered in accordance to CVN's cost norm.
PURPOSE OF THE POSITION
The Administrative and Logistic Volunteer
undertakes Hanoi office
reception functions and assists in various
program support tasks. He/she coordinates with all CARE staff, in
administration, procurement, logistics and safety and security support tasks.
MAIN RESPONSIBILITIES
MAIN DUTIES
FRONT DESK (RECEPTION)
·
Answer phones in a timely and professional
manner and accurately transfer calls to appropriate extensions for staff concerned;
·
Ensure accurate message taking for staff who are
not available;
·
Distribute and record incoming and outgoing mails;
·
Greet guests in a professional manner and direct
them to their destination; and
·
Attend to front desk general queries and ensure
Reception area is clean and tidy every day.
GENERAL ADMINISTRATION AND LOGISTIC
SUPPORTS
·
Provide logistic arrangement for workshops/trainings/meetings;
·
Manage the internal meeting room reservation;
·
Maintain first-aid supplies;
·
Update CVN contact
list (staff contact,
donor and partner
contact list) and print out the emergency contact cards;
· Support the Administration and
Logistic Officer to prepare acquittal and payment vouchers for office supplies and services,
including office and international staff lease;
·
Assist in translating messages and short
documents from Vietnamese into English and vice versa,
if requested; and
·
Other tasks as assigned.
TRAVEL MANAGEMENT
·
Support Visitors, International staff/Volunteers
including taxi pick up/drop off to/from airport; and
·
Support International staff/Volunteers
relocation processes as required.
PROCUREMENT:
·
Support to identify potential suppliers with
competent qualification;
· Support to process Purchase request include:
order goods/service, make Purchase Order, payment and all supporting documents
when requested; and
The main
responsibilities above are not exhaustive and volunteer(s) are encouraged to
take on additional duties beyond their scope of work.
COMMON ACCOUNTABILITIES FOR
VOLUNTEER AND INTERN
· Promote and hold
accountability for your behavior in relation to CVN's core values of Courage,
Ambition, Respect and Equality when working with communities, donors,
supporters, partners and colleagues;
·
Promote a safe and secure work
environment; foster a culture of safety and security awareness and ensure
compliance with the safety and security policies and procedures.
·
Uphold and promote CARE's commitment to Child Protection and the
Protection from Sexual Exploitation and Abuse;
·
Demonstrate an ongoing
commitment to gender equality, diversity, and child protection.
· Comply with CVN's financial and
operational requirements, foster strong
communication between operations and programme teams and uphold high standards
of honesty and integrity in personal conduct.
SELECTION CRITERIA
· A high sense of purpose and an eager to learn about
CARE, gender equality, women's empowerment, and protection from sexual
exploitation and abuse.
· Experiences
in community services, volunteerism and development work is an advantage;
· Ability
to take direction and follow standard policies, procedures and processes;
· Positive
working attitude, close attention to details and good task management;
· Good verbal and written Vietnamese and English.
· Intermediate knowledge in Microsoft Office and numeric
skills.
Why you should apply:
·
Ongoing
professional and personal development
·
A dynamic
and innovative environment
·
Supportive
teams
Application deadline: Open until the post is filled
Interested?
We invite Vietnamese candidate to
submit expressions of interest to join our team. Please click the Apply button and complete
online application form linked to the vacancy on our careers page www.careers-page.com/care-vietnam. Please ensure you attach your CV and cover
letter in English language before submitting.
CARE
is an equal opportunity employer committed to a diverse workforce. Women,
ethnic minorities, and people with disabilities are strongly encouraged to
apply.
Thanks
for your interest in CARE! We are committed to each other and to the protection
of the people we serve. We do not tolerate sexual misconduct within or
external to our organisation and imbed child protection in all we do. Protection
from sexual harassment, exploitation and abuse and child protection are
fundamental to our relationships, including employment; and our recruitment
practices are designed to ensure we only recruit people who are suitable to
work with other staff and the people we serve. In addition to pre-employment
checks, we will use the recruitment and reference process to ensure potential
new staff understand and are aligned with these expectations. To find out
more, please contact the
Human Resources Team Leader.
