Main responsibilities
The primary responsibility of Administration and Staffing Services is to support the People and
Culture department to provide excellent services across the organization
Human Resources● Support in implementing recruitment and administrative processes in line with policies,
the Staff Handbook, and Child Protection guidelines
● Ensure the values and philosophies of Blue Dragon are considered in
human resources
and administrative decisions
● Work with government partners about the annual/monthly HR reports
● Assist in implementing the HRM software and guide people to use in organisation-wide
● Actively seek opportunities to improve HR systems and documentation
● Create friendly materials for inductions and internal communication to guide people in
implementing policies and the Staff Handbook
Support Volunteers coordinator in providing excellent services to organisational:
● Recruiting, interviewing and following up submitting paperwork from volunteers
● Respond to emails and answer questions related to volunteers
Administrations services
● Prepare documents, materials and support logistics with the Operations team
● Oversee logistic requirements across the organisation including: making travel
arrangements, transport booking, and delivery services
● Coordinate with the Communications and Fundraising team for the production of
promotional materials and items
● In collaboration with the Head of Operations, oversee the network of suppliers and
ensure good practice of efficient spending in Blue Dragon's purchases
● Support the Head of Operations and Building and Maintenance team in maintaining
facilities to ensure all Blue Dragon buildings are maintained, safe regularly
● In collaboration with the Head chef, coordinate and support kitchen team to implement
Blue Dragon's lunch program
● Liaise with Communications team on logistics of collection of in-kind donations
● Assist in implementing environmental policy across the organisation
● Support translation where required
● Other tasks as required
Staff development and care
● Ensure Blue Dragon's office supplies, both administrative and other, are always sufficient
and meet the needs of staff to be able to do their job happily and well
● Assist to coordinate the Blue Dragon leadership library
● Assist with the implementation of annual Staff Surveys, Staff Days, Staff Meetings, and
occasional events
A detailed job description can be found
.
We are looking for people who wish to serve, love to work in a team, and are excited by fast-paced challenges.
Blue Dragon is a child-safe organisation and provides equal employment opportunities for open positions to all suitable person without discrimination. We encourage people with disabilities and from minority groups to apply.
Please send your CV and letter of introduction (including the names and details of 2 professional referees we may contact) to [protected info] with title [Blue Dragon - 0422] -
Administration and Staffing services - Full name . Contact person: Ms Hoang Ngoc Diep Anh.