Performance objectives:
1. Inventory & Delivery
a. Receive inquiry from Sales Team & clients; check & prepare Delivery Order (DO).
b. Coordinate with Accounting Dept. & Warehouse keepers through AX system and Email
c. Follow-up and inform clients & collect docs for filing after success.
d. Monthly report to PM / DM for stock sales, inventory, related payment status / receivables.
2. Pricing & Quotation - Purchase Order & Contract Preparation
a. Manage & record Pricing System for all products / service offered by SM/DM/PM.
b. Offer stock price to clients for small inquiries / stock sales projects
c. Consolidate Prices offered by Sales Team to clients.
d. Coordinate with salesman to extract Monthly report to PM / DM for ongoing Contracts status, Quotation and
Invoice value from Odoo system and extract to Excel file per Division's template
e. Support Project admin to survey market price / prepare PO for local materials in the North market
f. Coordinate with Sales admin in the South to prepare related BoQ / product info for placing PO to supplier on
time after signing contract and 1st payment
3. Managing documentation and data system
a. Support salesman to Prepare samples board; Proposal; tender documents. Systemize and record it to Excel file
and save in Sharepoint as dashboard / Sales protocol
b. Weekly Update Odoo for Flooring Division re Contract / Invoice value / date / client's information, product
finalization / confirmation
c. Update / Distribute brochures / catalogues for sales team from DM / Suppliers every quarter
d. Manage samples / brochure library at Hanoi office and warehouse smartly and in order, also save/ update in
Sharepoint twice a month.
e. Get info from sales team / PM / DM & Prepare Draft Contract for Clients, read and understanding all contract
terms, prepare contract check-list...
f. Receive adequate information from Clients / Sales Team and communicate with DM / Sales admin in HCM to
well prepare for all process: contract signing, production time, shipment time, delivery time, payment
collection...
g. Keep record and save all sales documents /marketing documents to Sharepoint and report to PM/DM/SM at
the end of the month
4.
Project managementa. Together with Salesman prepare Hand-over Sheet to Project Team after signing contract with Client
b. Follow up with Logs team / Project team to update salesman / client with ETD/ETA (shipments and delivery)
c. Follow up and keep record of installation documents
d. Together with project admin / accountant to Submit payment documents on time to collect partial payment,
contract liquidation and/or complete receivable collection
e. Working / coordinate among Project admin, QS, Site Sup, Salesman to check on final BoQ after installation
finish enable to finish the final payment request to client and their acceptance
f. Together with Project admin to Keep record of all site photos from Site Supervisor during site inspection
prior installation / installation process and hand-over project
g. Be able to communicate effectively with sub-contractor / installers to support Project admin/ Site sup on
related documents when need
Requirements:
• Proficient in MS Office applications (Excel, Words & Power Point) and in four skills of
English communication.
• Professional and pleasant personality with good written and verbal communication interpersonal skills
(will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant,
managers...)
• Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
• Good problem solving and analytical skill
• Willing to learn, multiple tasks and be able to work in a fast - paced environment
• Good at time management and planning skills
• Work independently as well as in a team
What we offer:
•
Competitive salary + monthly/ yearly bonus + 13th salary
• An open and dynamic foreign working environment & promotion opportunities
• Great chance to develop through on-the-job training method
Working location: 117 Nguyen Du, Ben Thanh ward, District 1, HCMC
Working time: 8:00 - 17:30; Monday - Friday
APPLICATION: Please send your CV to [protected info] with subject "Name - Position"
