1/ Performing all admininstrative works (traveling/meeting schedules...., personal/family support, processing correspondence)
to assist the MD in his daily management
operations.
2/ Coordinating with FD in preparation for board related
documents (board minutes, board resolutions) and board meetings
(agenda, board papers, minutes taking), both HVBL/HVBB and Brewco board meetings
Acting as official
interpreter at board meetings and in adhoc meetings with board members.
3/ Translating highly confidential and sensitive document/correspondence to and from MD/General Management including
board/shareholders related documents
4/ Assisting the MD in ensuring delegated tasks to be performed by due deadlines by the HODs.
5/ Assisting the MD with bi-weekly Management Team Meetings governance during the year (scheduling, minutes taking,
meeting agenda, pre-reads, actions follow-up).
6/ Involving and supporting legal department in preparing and recording major legal related documents of HVBL, HVBB
and its subsidiaries.
7/ Holding/controlling two Companies' stamps (HVBL, HVBB) and MD's e-signature to ensure companies documents are stamped
and e-signed properly with company's regulations and law requirements.
8/ Taking in documents from various departments across company (including VBL's Opcos) for MD's approvals/signatures
and properly returning/distributing to the respective departments/company/related staff in charge
9/ Controlling the filing system in the MD Office including board/legal documents and important/confidential files of the
company (including files/documents of HVBL, HVBB and its subsidiaries).
10/ Assisting/participating in organizing major company's events, including live interpretation.
11/ Coordinating with Finance department in monitoring overall budget of General Management and with People function
for MD's home leave budget.
