ctu Administrator (jdhan_0122_004)

Phúc lợi
Chế độ bảo hiểm
Du Lịch
Chế độ thưởng
Chăm sóc sức khỏe
Đào tạo
Tăng lương

Department
OUCRU - HN
Location
This post is based in Hanoi, Viet Nam. There will be a requirement to travel within Viet Nam to support projects, mainly in the northern region, and internationally to attend conferences.
Hours of work
Full time Monday - Friday, 37.5 hours per week, extra hours may be required.
Tenure
Initially for 01 years, including a 02 month probation period, with possibility of extension based on annual performance appraisal and research approval
Reporting to
Director OUCRU - HN
Vacancy reference
JDHAN_0122_004
Background
The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit based in Viet Nam. We are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. We also have sister units in Kathmandu, and Jakarta. As a Wellcome Trust Major Overseas Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.
Our ten-year vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. This is being achieved via an integrated long-term research programme, contributions to training, the scientific literature, national and international meetings and membership of national and international committees. Priority is given to health issues important to the hospitals, and to Viet Nam as a whole. All work is intended not only to benefit the patients seen daily at our host hospitals but also to help improve patient care throughout Viet Nam and the region.
OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil.
Please see more information on OUCRU Website: www.oucru.org
Job summary
A highly motivated Administrator is required to manage the implementation of Administration; to support and develop the current activities of the Researches; ensure efficient and high quality research operations in line with international standards; to contribute to the continued growth and development of the organization.

Key tasks and responsibilities
Ensure compliance with OUCRU-VN policies and procedures
Prepare logistics for CTU meetings and workshops
Perform other general administrative tasks and tasks assigned by the management
Maintain good relationship with partners
Main duties
Data entry and data verification of studies
Conducting purchase request & DAX (order stationary, consumable,....)
Photocopy (request, photo, payment)
Preparing consumables for study hospitals/sites
Scanning ICF/CRF & other documents
Transcript
Booking meeting room & checking facilities
Providing administration support to ethic committee submission
Tracking deadline: GCP certificate, IRB approval (local IRB & OxTREC)
Receive and file incoming letters, documents for CTU.
Translate study documents (Vietnamese - English - Vietnamese).
Attending administrative and CTU meetings, taking minutes and keeping notes
Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
Maintain office efficiency, plan and implement office systems.
Execute study-related administrative tasks.
Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security.
Create, control, and monitor all administrative requirements of other departments.
Monitor on-going activities and revise contracts.
Maintain stationary supplies and coordinating deliveries for CTU
Supplier managements: photo, printing, furniture, mail & post...
Other tasks as required
Selection criteria
Essential Criteria:
· Proven work experience as an administrator
· Strong administrative, organisational and interpersonal skills
· PC literacy and experience with MS Office applications
· Strong data management with excellent accuracy
· Demonstrated ability to maintain high levels confidentiality
· Ability to manage workloads and priorities within tight deadlines and meet operational targets
· Proven ability to work independently and also as part of a team
· Fluency in English is required
· BA degree in business administration or relevant field
Desirable Criteria:
· Master degree in Business Administration or relevant field
· Working experience with NGO or international organizations is an advantage
Benefits
· Contracted salary: Negotiate (depending on actual experience and education)
· Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage
· 13th month salary (annual bonus)
· One month salary for annual clothes
· Annual leave 18 days/year (increased to 21 days in year three, 28 days in year four and 30 days from year five).
· Vietnam Social & Health insurance, Sick leave, Personal leave, Maternity leave and National holidays will be based on Vietnam Labor Law
How to apply
Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to Ms. Pham Thi Thanh Hoa - Operations Manager.
* The cover letter should detail:
- What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate?
- Contacts of two referees who are your latest HR/ line manager and can provide details of relevant work experience and attitude
* We thank all applicants for their interest but only short-listed candidates will be contacted for interview.
Contact person
Ms. Pham Thi Thanh Hoa
Deadline for submission
18 January 2022

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