Assistant Manager, property & corporate services - fit out & maintenance

Company's Policy

1. Strategy formulation:
• Prepare annual Capital Expenditure and GOE budgets.
• Find opportunities for cost reduction and optimize utilization. The initiatives can vary from smart office set up, rearrangement of facility, fixed asset utilization...
• Review General Agency facilities set up and operations.
• Strictly comply with company procedures for Construction, Fire Safety, Security and Asset Management.
• Draft and propose SOP for smoothly operation
• Control budget and expenditure of renovation projects and maintenance program.
2. Project Management:
Lead and manage of all major fit out/construction/relocation projects. Major tasks as follows:
• User requirements gathering including Personal Planning Data (PPD) preparation and sign-off.
• Office search. Fast completion of checklists for Fire safety and Lease approval.
• Prepare office summary (pro's, con's and recommendation) for users and Property Manager.
• Fast preparation of Lease Transaction Memo.
• Preparation of tender documents including scope of works.
• Analysis of tenders and negotiations.
• Project supervision.
• Preparation of defect list, follow up and site handover from vendor.
• Assist move in users and handover local management.
• Process follow-up tasks, such as authorize payment of retained project fee.
3. Lease administration, maintenance, asset control & office services:
• Prepare strategic office maintenance and implementation plan. This plan is cover but not limit to the following: safety equipment, air conditioners, fax machine, generators, speaker system...
• Maintain library/database of current office set-up e.g., floor plans, tender documents, warranties, photographs.
• Conduct Asset control and inventory. This includes of coding, disposal, moving and acquisition of new asset
• Support to facilities team as required. This will include handling and solving service requests, planning and supervising moves, other jobs as needed.
4. Other:
• Prepare various regular reports.
• Train/ supervise junior staff as required.
• Performs other responsibilities and duties periodically assigned by immediate manager in order to meet business requirements.

EXPERIENCE
• At least 5 years of experience in real estate, office management / hospitalities, fit out / construction projects.
• Managerial experience in office/ facilities management or related roles.
SPECIALIZED SKILL:
• Strong office computer efficiency,
• Ms Project, AutoCAD are beneficial
• Honest, strong team working
• Attention to detail and ability to follow guidelines and procedures
• Active personality: Ability to take initiative.
• Ability to make proposals, negotiate with other departments and drive change.
• Fluent in written and verbal communication
EDUCATION AND CERTIFICATIONS:
• University graduate in Property or Building management, construction or similar areas.
• Architecture education is an advantage.
• Certification in Building Management / hospitalities or Project Management would be beneficial.

Ngày Đăng Tuyển
22/09/2022
Cấp Bậc
Nhân viên
Ngành Nghề
Kiến trúc/Thiết kế nội thất
, Xây dựng
, Bất động sản
Kỹ Năng
Real Estate Industry, Fit Out, Construction Knowledge, Facilities Management, Asset Control
Ngôn Ngữ Trình Bày Hồ Sơ
Bất kỳ